Procurement Technician

The Department of Emergency & Military Affairs (DEMA) is the headquarters for the Arizona National Guard. The Army National Guard is "Always Ready - Always There" providing military forces to accomplish community, State and Federal missions. The Air National Guard maintains excellence with flexible, sustainable, expeditionary and joint interoperable capabilities in all facets of current Federal and State missions. The Division of Emergency Management's mission is to coordinate emergency services and efforts to governmental agencies to reduce the impact of disaster on person and property. The Division of Administrative Services maintains the business operations of human resources, finance, purchasing/contracting, and legislative activities. Many positions posted do not require military membership.
PAY RATE: $ 16.0746 - $ 22.4153 per hour (DOE)
State Grade 19
This position is eligible for over-time compensation.
WORK LOCATION: Camp Navajo, Bellemont, AZ
Position Description:
The Procurement Technician is responsible for analyzing purchase requests for a variety of commodities and services including scientific and technical commodities. As well as reviewing state supply agreements and vendor lists & catalogs, working with the departmental representatives to assist in writing specifications for materials, supplies, equipment and services unavailable through State purchasing, establishing and maintaining applicable blanket purchase orders through the e-procurement system, and purchasing goods and services in support of the industrial operations at Camp Navajo. This position is responsible for issuing contract amendments and changing order directives appropriate to monitoring and maintaining assigned contracts in areas of assignment under general supervision of the Central Purchasing Office for DEMA. Other duties include, reviewing, preparing and submitting requisitions on behalf of internal customers for a variety of commodities and services. As well as tracking orders through internal software and the e-procurement system.
Responsibilities Include:
Contact vendors regarding the purchase and availability of various commodities, as well as the price and quantities.
Make determinations regarding the type of purchase, price of various items according to demand, quantity and quality of materials.
Issue and award solicitations: Prepare, issue and administer low to moderate risk contracts and agreements (generally lower than $100,000). Review and process requests for purchases as assigned.
Issue contract amendments and change order directives appropriate to monitoring and maintaining contracts in an area of assignment.
Interact with Logistics and Accounts payable to maintain a requisitions/receipts database.
Maintain essential records regarding inventory, pricing, ordering, and receipt of materials. Prepare reports and analyses.
Reconcile internal requisition system monthly.
Perform initial review of p-card statements issued to CNIO employees, ensuring practical purchasing compliance.
Procure goods and services as needed for Start Treaty inspections.
Assist in training agency personnel on contract or agreement processes, purchasing rules, procedures, and methods, including the use of the e-procurement system.
Special Job Requirements:
This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) In State travel required. Selected incumbent is required to pass a criminal background investigation.
Knowledge, Skills, Abilities, and Desired Qualifications:
Knowledge of:
The principles and practices of purchasing, basic accounting, purchasing & accounting transactions, contract administration as applied to the public sector, basic contract cost & price analysis, and basic negotiation.
Relevant federal, state, & local laws, codes and regulations.
Business letter writing and basic report preparation.
Principles and procedures of record keeping.
Computer applications such as word processing, spreadsheets, statistical databases, and e-procurement systems.
Customer service including discretion and tact in working with internal/external customers.
Marketing practices as it relates to the pricing of materials, products, and the commodity market and approved inspection and shipping methods.
A wide variety of standard commodities and products, sources of supply, local and national markets, and price trends.
Skilled in:
Utilize personal computer software programs affecting assigned work.
Compile and prepare spreadsheets and reports.
Establish and maintain effective working relationships with contracted and other agency staff, management, vendors, the general public, and other interested parties.
Interpret, administer, discuss, resolve, and explain policies and procedures to staff and other interested parties.
Prepare low to moderate risk contracts and agreements.
Manage and oversee contracts in area of assignment.
Interpret and apply federal, state, & local policies, laws and regulations.
Utilize Microsoft Office applications.
Communicate orally & written in an effective and timely matter to all vendors, staff, management, and the general public.
Ability to:
Explain to non-purchasing personnel the administrative rules and regulations as required by the Arizona Administrative Code, Arizona Revised Statutes and other federal, state and local laws and procedures.
Multi-task and assess work load to establish and adjust priorities as needed.
Work independently with general oversight by supervisor.
Be highly detailed oriented with strong writing skills and a critical degree of accuracy.
The KSAs specified would ordinarily be acquired through any combination of training, education and experience that meets the knowledge, skills, and abilities described including undergraduate and/or college coursework in a related general business discipline. Preferred candidate will have a minimum of one year previous public purchasing experience and/or previous public purchasing experience in a construction environment and/or working knowledge and experience with an e-procurement system.
Unless otherwise noted in this announcement, the State of Arizona offers a comprehensive benefits package including medical, dental, vision, wellness, life insurance for employees and dependents, short and long-term disability and flexible spending accounts. Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer

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